High Hopes is seeking an experienced and highly organized Temporary Property & Facilities Manager to lead the stabilization, organization, and improvement of our facilities operations. This position is a unique opportunity for a hands-on professional to build and implement sustainable facilities systems that will support the organization for years to come.
About the Role
The Property & Facilities Manager will oversee maintenance operations across High Hopes’ 127-acre campus while creating the processes, documentation, maintenance programs, project tracking systems, and vendor management practices necessary to support effective long-term property stewardship. The ideal candidate is equally comfortable planning strategically, creating systems and budgets, managing vendors and projects, and rolling up their sleeves to help implement solutions.
This is a full-time, hourly ($28-32/hr DOE) role that is overtime eligible, and temporary through June 30, 2027 with the opportunity to extend employment or convert to permanent hire.
Primary Duties
- Facilities Systems Development
- Assess current facilities operations, maintenance practices, and deferred maintenance needs.
- Establish and maintain comprehensive maintenance tracking systems, logs, and documentation.
- Create preventative maintenance schedules for facilities, equipment, vehicles, and infrastructure.
- Develop and maintain inventory records for facility assets and equipment.
- Implement consistent project management and work order tracking processes.
- Create documentation standards that support organizational continuity and long-term planning.
- Facilities & Property Operations
- Oversee and implement maintenance and repair of all buildings, barns, arenas, offices, equipment, and grounds.
- Conduct routine inspections to identify maintenance needs, safety concerns, and operational risks.
- Ensure facilities remain safe, functional, in good repair, and mission-ready.
- Coordinate and conduct seasonal maintenance activities and campus improvement efforts.
- Maintain records required for inspections, permits, mechanical systems, and regulatory compliance.
- Project & Capital Improvement Management
- Lead facility improvement and infrastructure projects from planning through completion.
- Establish project budgets, timelines, scopes of work, and performance expectations.
- Monitor project progress and communicate status updates to leadership & staff.
- Identify facility priorities and develop recommendations for future improvements.
- Budget Administration & Financial Stewardship
- Develop and maintain facilities and maintenance budgets.
- Track expenditures and budget performance.
- Evaluate project costs and identify opportunities for cost savings.
- Ensure maintenance activities and projects are completed within approved budgets.
- Support annual & capital planning and forecasting efforts.
- Vendor & Contractor Management
- Develop scopes of work and obtain competitive bids.
- Select, coordinate, and oversee contractors and service providers.
- Negotiate service agreements and pricing when appropriate.
- Monitor contractor performance and ensure quality standards are met.
- Maintain vendor records, contracts, and service histories.
- Safety, Compliance & Risk Management
- Support compliance with applicable local, state, federal, and PATH Intl. requirements.
- Conduct regular safety inspections and address identified concerns.
- Maintain emergency preparedness procedures and related facility documentation.
- Support organizational risk management efforts and facility-related policies.
- Organizational Collaboration
- Serve as the primary point of contact for facilities-related matters.
- Partner with staff and leadership to prioritize facility needs.
- Support Building & Grounds Committee initiatives and reporting needs.
- Assist with facilities planning related to special events and organizational growth.
Required Qualifications
- Minimum 5 years of facilities, property, operations, maintenance, or project management experience.
- Demonstrated experience developing systems, processes, and operational infrastructure.
- Experience managing maintenance programs, contractors, budgets, and projects.
What We Offer
A supportive, fun, and kind workplace culture
The opportunity to work with an incredible herd and an engaged community
A chance to make a meaningful impact every day through your work
How to Apply
Please send your resume and a cover letter via email to: hhinfo@highhopestr.org.